HOW WE DEAL WITH YOUR PERSONAL INFORMATION
Dinky Ones collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws. Our Data Protection Lead is Sally Gridley. We are registered with the Information Commissioners Office (ICO) Registration Number ZA433968
This policy does not apply to third-party websites, products or services, even if they link to our services and you should read the individual privacy notices of those third parties carefully.
Information collected by us
In the course of administering the products and services provided by Dinky Ones Early Years Consultancy, such as our CIO Conversion Incorporation Package, we collect the following information, electronically and/or in hard copy, when you provide it to us:
The name of the key contact within the setting
The contact telephone number(s) of the setting
The email address provided by the setting
Transactions and products purchased
In the case of clients we may also collect sensitive data in relation to the management of your business. Such information is strictly kept to a minimum and only collected if required for the purposes of administering our service to you. Further information on how we use this data can be found in your Service Level Agreement (SLA) provided at the commencement of contracted services.
How we use your personal information
Many of our services do not require any form of registration, allowing you to visit our website without telling us who you are. However, where you are asked to provide us with personal information we may use this to:
Communicate with you in the course of providing services;
Provide you with information related to our products or services;
Bill you for products and services you request;
Market products and services which we think may be of interest to you
Reasons we collect and use your personal information.
In the purchase of products from our website we base our legal basis for collection on implied consent to collect and use your personal information.
For clients and service users we rely on consent to collect and use your information.
Sharing personal information
The information that you provide to Dinky Ones Early Years Consultancy will be regarded as confidential. We will not share your personal information with anyone without consent unless the law allows us to or in the following circumstances:
To prevent significant harm arising to children, young people or adults;
Where we are under a legal obligation to do so, for example where we are required to share information under statute, to prevent fraud and/or other criminal offences.
In such instances we will share your personal information with law enforcement and/or other authorities as required by applicable law.
We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information unless we provide you with advance notice. This does not include website hosting partners and other parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential.
Under the GDPR and Data Protection Act 2018 you have rights which you can exercise that allow you to:
Know what we are doing with your information and why we are doing it
Ask to see what information we hold about you (Subject Access Requests)
Ask us to correct any mistakes in the information we hold about you
Object to direct marketing
Make a complaint to the Information Commissioners Office
Withdraw consent (if applicable)
Depending on our reason for using your information you may also be entitled to:
Ask us to delete information we hold about you
Have your information transferred electronically to yourself or to another organisation
Object to decisions being made that significantly affect you
Object to how we are using your information
Stop us using your information in certain ways
We will always seek to comply with your request however we may be required to hold or use your information to comply with legal duties. Please note: your request may delay or prevent us delivering a service to you.
For further information about your rights, including the circumstances in which they apply, see the guidance from the UK Information Commissioners Office (ICO) on individuals’ rights.
If you would like to exercise a right, please contact us at firstname.lastname@example.org
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost or used in an unauthorised way. Access to your personal data is limited only to those who have a genuine business need to know it. The collection and processing of your information will be done so in an authorised manner.
Our website is scanned on a regular basis for security holes and known vulnerabilities in order to make your visit to our site as safe as possible.
Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems and are required to keep the information confidential. In addition, all sensitive/credit information you supply is encrypted via Secure Socket Layer (SSL) technology.
We implement a variety of security measures when a user places an order enters, submits, or accesses their information to maintain the safety of your personal information.
All transactions are processed through a gateway provider and are not stored or processed on our servers.
We also have procedures in place to deal with any suspected data security breach. We will notify you and the Information Commissioners Office (ICO) of any suspected data security breach where we are legally required to do so.
Who to contact
To exercise any of your rights, or to make a complaint about why your information has been collected, how it has been used or how long we have kept it for please contact our Data Protection Lead, Sally Gridley, at email@example.com Our office is located within a private address and is therefore not made public. Any correspondence should be made via email in the first instance.
The Data Protection Act 2018 gives you right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns or telephone 03031 231113.